AHS 2011 SOFTBALL TOURNEY

July 18^th —Organizational Meeting

Agenda

Please contact any of the members that have already committed to the areas below

we need lots of volunteers to make this year successful. anything you can do to help.

Budgeting and recordkeeping-   Dave Henry

Rules Committee- Steve Pringle and Mark Boyle

Preparation of Packets-  Shana Boyle

Publicity/Communication-  Dave Henry, Mark Boyle, Liz Pringle (need additional people)

T-shirts- Shana Boyle and Mark Boyle

Post information to website- Mark Boyle

Coordinate PA/Sound- Liz Pringleand Steve Pringle

Sponsorship (Gold $500/Silver $250 Bronze $100)  Jen Meador and Jill Hoelscher

Silent Auction (obtain items)- Jen Meadorand JJill Hoelscher

Coordinate fields (field, concession arrangements, fees)  Dave Henry

Raffle- Jen Meador and Jill Hoelscher

-Tickets (players, parents, students)- Jen Meador and Jill Hoelscher

-Flyer  Jen Meador and JJill Hoelscher

-Logistics  Dave Henry and John Stacy

-Tracking

Cash Management- Dave Henry

Player/Team Fee’s – Jen Meador, Dave Henry

Player/Team Communication –Jen Meador, Dave Henry, Randy Ursery

Equipment (balls, score cards, etc)  Warren Hunt

Umpire recruiting and scheduling  Warren Hunt

Concessions (work with little league or do our own) Product (donations), Scheduling  Tony Lawrence?

Set-Up (before, between, and after games)- Mark Boyle and Shana Boyle

Info Packets (sponsors, players) Shana Boyle, Jen Meador, Jill Hoelscher

Contest/Sales (best dressed, mulligan, etc)  Mark Boyle, and need additional help

Pictures   Need Help

Recruit/Contact Alumni and former students.  Teachers, players from other sports, staff, etc